Office Assistant

Our client is looking for an energetic, client-focused Office Assistant to join their hard-working administrative team!

The right candidate is going to be somebody who loves being the “go to” person in the office. The successful candidate will take their own initiative to complete tasks as they arise; will be a strong team player who interacts well with all kinds of people; will have strong computer skills and exposure to a variety of software programs; and will have an aptitude for growing and learning more.

If this sounds like you, we want to hear from you!

Job Responsibilities

The primary focus of this position will be as Administrative Support with some Accounting Support, Reception Relief and Adhoc Projects.

The Office Assistant is responsible for providing/coordinating the day to day operational needs of the firm in the following areas:

Human Resources
Coordinate CLE training, professional development, memberships; Work Safe program (first aid kits, first aiders); ergonomics; TIER employee; library purchases/updates; Westlaw; provide Social Committee support

Maintain a safe, clean, comfortable and professional work environment; monthly fire safety testing (extinguishers, alarms, emergency lights), coordinate off-site storage access and deposits; coordinate office furnishings purchases/repairs; coordinate/supervise all contracted work (janitorial, security, HVAC, snow removal, electrical, coffee, shredding, Cintas, etc.); maintain security access to offices – alarm programming for automatic doors, distribution/programming of FOBs, coordination of all keys.

Coordinate Christmas cards, decorations, staff stockings, etc.; assist Office Administrator with print, internet and other advertising; website administration; promotional merchandise, sponsorship opportunities, Social Media, SEO, Do Some Good, realtor marketing, etc.

Maintain copiers/printers/faxes (toner), scanners, postage machine, PCS Director; administer telephone system (TOPS); administer cell phone contract

Post payables (vendors and matter), visa transactions, etc. and all scanning as necessary

Monitor office supplies, kitchen/bathroom supplies and coordinate purchases as necessary, file archiving, scanning closed files; maintain firm form/templates, Sharepoint admin; provide Runner and Reception relief; provide assistance to the Office Administrator and Accountant, adhoc projects and other duties as assigned
Skills and Qualifications

• Intelligent, learns quickly, takes initiative
• Positive energy with a can do attitude
• Works well with all kind of people, strong team player
• Capable of managing interruptions, multiple priorities and time lines
• Strong sense of urgency and client focus
• Mature and professional with the ability to manage confidential information
• Previous administrative and accounting support experience
• Strong computer skills – excel, word, outlook and exposure to a variety of software programs
• A post- secondary degree or diploma
Contact Seller
Name:[email protected]
Location:Kelowna, British Columbia
Contact Employer
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Post Date:Jan 16, 2019
Exp. Date:Feb 9, 2019
Listing Type:Private
Ad Number:3728822