Front Desk/Activities Coordinator

VanWest College is seeking to hire a full time Front Desk and Activities Coordinator for their Downtown Kelowna Campus.

Essential Duties and Responsibilities:
Front Desk:
• Reception duties - Answer telephone, address general inquiries, direct calls and walk-ins, take messages, etc...
• Assist students with registration, class change requests, teacher promotions, vacation requests,
Textbook check in/out, creating student ID cards and taking student payments
• Keeping track of daily deposits and petty cash and performing bank runs
• Weekly Intake day: provide new students with campus information and a city tour
• Prepare student contracts and upload signed copies to student files, upload student documents to student files
• Update class and/or course change schedules, class lists and student schedules
• Provide teachers with assistance with photocopier, inquiries, testing materials, etc..
• Issue certificates / Letter of Certification and upload certificated to student files
• Update student attendance logs when needed
• Update and create bulletin information boards, campus signage
• Update and distribute telephone lists for office staff and teachers
• Monitor campus supplies/inventory
• Support Management

Activities Coordinator:
• Promote activities and events on campus to ensure high attendance to our off campus events
• Make reservations for group activities
• Lead off campus activities making sure students have fun, have all the support needed to be safe during the activity, and get home safely
• Take attendance before taking students out when necessary and record any payments made by students
• Suggest that students share pictures and videos of the activity and of themselves on social media
• Organize and buy supplies for activities to run smoothly
• Help set up and take down for large on campus events
• Plan activities for each month ahead of time
• Post new activities calendar on the activities board before the 1st of every month
• Create monthly activities calendar and slide show
• Create and post sign-up sheets for each guided activity for students to sign up
• Issue personal weekly schedule indicating the times when available at the school and post it on the activities calendar for students to see

Position Requirements and Skills:
• Must be outgoing, personable, and comfortable speaking to large groups.
• Ability to participate in and supervise groups during recreational activities.
• A minimum of 3 years’ related experience working in an administrative or similar role
• Excellent Interpersonal skills
• Outstanding written and verbal communication skills
• Proficient in MS Office Word and Excel
• Strong organizational skills and attention to detail
• Strong problem solving skills
• Ability to effectively handle conflicting priorities, meet deadlines and work in a high pressure environment
• Valid BC drivers license and access to a vehicle

How to apply
Please send your resume to:
Alicia Henderson at "[email protected]"
We thank all applicants for their interest, however only those chosen for an interview will be contacted.

About VanWest College
VanWest College is a privately owned Canadian college with campuses located in Vancouver and Kelowna, British Columbia. The College is certified by the Private Training Institutions Branch (PTIB) branch of the BC government Ministry of Advanced Education. Certification by PTIB assures clients that VanWest College delivers education and training programs that meet and exceed high quality educational standards and student protection. Highly interactive program courses, taught by industry leaders, are designed to improve students’ communication skills, increase business knowledge and refine job-search and employability skills. Students will acquire the essential real-life skills necessary to be successful in a workplace environment and students in co-op programs will spend approximately 50% of their program time in paid, authentic Canadian job placements. For real learning, real experience and real results, VanWest College is the premiere choice.
Contact Seller
Location:Kelowna, British Columbia
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Post Date:Aug 20, 2019
Exp. Date:Sep 19, 2019
Listing Type:Private
Ad Number:3957812