Administrative Assistant

Smalls Tile and Flooring is currently recruiting an Administrative assistant to provide administrative support to our Project Managers and secondary support to other departments as required.

Your Duties:
1. Project support including administrating contracts from initialization to close-out, change orders, while supporting multiple projects.
2. Assist with proposal development- entering material into company database, gathering information, preparing, formatting, and assembling
3. Assist with installer scheduling, including work orders and budgets
4. Cost and order material for projects
5. Electronic calendar management including scheduling meetings and appointments
6. Prepare and assist in meeting minutes with clients and builders, spreadsheets, specifications and report formatting as assigned
7. File management, including creation of new files
8. Maintain client relationships, field phone an email messages according to priority
9. Complete project closeout documentation
10. Follow-up on deficiencies in a timely manner
11. Perform additional duties/assignment as per Project Manager's direction

- Knowledge of office systems and procedures
- Working knowledge of office equipment (computers, printers, etc.)
- Excellent time management skills and availability to prioritize work
- Attention to detail and problem-solving skills
- Strong organizational skills with ability to multi-task
- Proficiency in Microsoft suite
- Excellent communication and writing skills, including proofreading and typing accuracy
- Must have a can-do attitude while taking charge of any assignment given
- Must be able to work independently and with a team

If this position describes you, please send your resume and cover letter to Laura Williamson at [email protected] no phone calls nor instore visits please.
Contact Seller
Address:3469 Fleet Court
Kelowna, British Columbia
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Post Date:May 11, 2021
Exp. Date:May 27, 2021
Listing Type:Private
Ad Number:3445410